Job Description

Grants Administrator

This is a professional-level position that is responsible for submission and implementation of all grants in the City of East Point. This position reports directly to the Finance Director.

Please note: Failure to fully complete both the Work Experience and Education sections may result in your application being denied. To be considered for employment, all required sections must be completed in full. Please do not enter "See Resume" in place of providing the requested information.

Major Duties

Develops grants administration/management procedures for the submission and implementation of all grants in the City;

Provides coordination of all grants administration activity in the City;

Serves as a clearinghouse resource for City statistical data;

Identifies grant-fundable opportunities to meet current and future needs as outlined by the City management's strategy for grant funding;

Performs ongoing analysis and evaluation of grant funding opportunities to ensure economic benefit for the City;

Provides assistance to individual departments in the identification of grant opportunities as needed;

Monitors City's compliance with terms and conditions of each active grant agreement;

Provides technical assistance and guidance to a variety of City department employees in the development of City grants as needed;

Coordinates with all departments to ensure accurate and timely submission of reports and other information;

Assists in the preparation of grant budgets and monitors budgets to ensure accountability and compliance;

Works closely with all departments to resolve City grant audit findings;

Serves as the alternate contact person for all Federal, State and other City grants proposed, pending and awarded;

Assists and performs grant closeout procedures according to the terms of each grant agreement;

Reviews grants draw down requests before submission; assists in preparation of requests when necessary;

Reviews quarterly financial status reports before submission and assists in the preparation when necessary;

Performs other duties as assigned.

Minimum Qualifications

Bachelor's degree required, with specific training in grant writing and grants management; Master's degree preferred; five (5) to seven (7) years of experience; knowledge of municipal operations; equivalent combination of education and experience.

Knowledge Required by the Position

Knowledge of Federal and State grants availability, audit requirements, principles and procedures of grants administration;

Knowledge of grant sources, application procedures, proposal requirements and reporting requirements;

Knowledge of principles and practices of City financial planning;

Knowledge of administration, principles and techniques of governmental budgeting, budgetary control, governmental accounting, monitoring and auditing;

Knowledge of fund raising principles and practices;

Skill in speaking effectively and persuasively in a variety of situations;

City of East Point Class Specifications

Skill in performing basic and complex mathematical and statistical calculations;

Skill in tracking project costs and control expenditures according to approved project budget;

Skill in exercising a high degree of sound independent judgment and work within established guidelines with little or no direct supervision;

Skill in solving problems and deal with a variety of variables in situations where little or no standardization exists;

Skill in interpreting a variety of information and instructions furnished in written, oral, diagram, or schedule form;

Skill in meeting the physical demands of the job and perform the essential job functions;

Skill in performing effectively, efficiently and consistently the responsibilities of the position;

Skill in working under pressure to meet deadlines for grant opportunities;

Skill in working proactively and utilizing innovative techniques and ingenuity in preparing grant/loan applications;

Ability to coordinate and participate in the preparation of grant compliance reports, the analysis and compilation of information and the preparation of written and oral reports;

Ability to comprehend and make inferences from written materials;

Ability to interpret Federal, State, and local government laws and regulations regarding grant contracts and administration;

Ability to review the work products of others to ensure conformance to standards;

Ability to communicate orally and in writing with customers, clients or the public;

Ability to work effectively with a variety of staff, other governmental representatives, and the public;

Ability to operate a variety of office equipment.

Supervisory Controls: This position reports directly to the Finance Director.

Guidelines include the Office of Justice Programs Financial Guide, Bureau of Justice Assistance Grants Management and Programmatic Guide, State and Local Government Grants Management for Government Guide, State and Local Government Grant Writing for Government Guide, contractual agreements regarding grant awards and programs, City of East Point Grants Management Manual, Program Manuals for Awarded Grants, and City codes and ordinances.

Complexity: Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of guidelines, policies, standards, and precedents.

Scope and Effect: The position acquires new sources of funding for the Department, and by extension, the City.

Personal Contacts: Contact is typically with co-workers, auditors, elected officials, City employees, other local government officials and the general public.

Purpose of Contacts: Contacts are typically to give and exchange information, resolve problems, and provide services.

Benefits

• Paid Holidays
• Vacation Leave
• Sick Leave
• 457b Supplemental Retirement (Deferred Compensation Plan)
• Long and Short-Term Disability
• Direct Deposit
• Employee Assistance Program
• Life Insurance
• Pension Plan
• Medical
• Dental
• Vision
• Flexible Spending Account
• Dependent Care - Flexible Spending Account

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